What can we expect from NASA under O’Keefe’s direction? On the next page, let’s look first at the benefits some companies have realized by going as paperless as they can. We’ll also look specifically at document management and consider how you can make your home office paperless, too. Research the available tools to help you (document management systems, electronic faxing, scanners, data backup systems, security systems, document conversion companies, process consultants). And don’t neglect backup needs to keep electronic data from being lost. As this occurred, you would need to track key data about each planet. Think about which documents need to be accessed often or quickly, which need extra security, and which could be weeded out after a certain time. Think about what you’re likely to need in the future with a growing business, as well as now. You may need them as proof for a tax audit. Some papers — like signed, sealed deeds and legally binding contracts, or paper records for audits and IRS tax filings — need to exist in their original form for legal or financial reasons or, particularly in the financial services industry, to show regulatory compliance.

With that information now stored electronically, the department was able to handle the addition of 500 employees (potentially 15,000 more pieces of paper) without needing additional space. Ability to handle company growth. In this article, we’ll take a closer look at how you can move your company closer to paperless — from possible steps in the transition process to the available technology. When you look at the facets of the environment on the moon, you understand why astronauts have found no traces of life. We’ll look at some of those later in this article. How will you inform staff and get them to buy into the process so they accept the changes you want and don’t slide back into heavy paper use? Being paperless saves the company about $100,000 per year on printing, mailing, paper and storage space, reports Alina Uzilov, the company’s president. Include a document storage plan for employees with specific guidelines.

Many companies offer document management systems, hardware, software and consulting services to help improve electronic communication on the road to having no paper. Less paper in. A company plans to accept paper faxes from customers. By eliminating paper in file cabinets, for example, a company can create more room and reduce off-site storage costs. But what if the sales conducted over the web cost the company less (for example, because the company does not have to hire someone to answer the phone)? Password protection at different levels limits the access that office staff have to the information. Reduced costs and quicker access to information. With the EMR, doctors can access patient information from anywhere at any time. For more information on paperless offices and related topics, check out the links on the next page. Check your existing computer hardware to make sure it’s robust enough to handle added applications and file storage. And there are decisions about how to make the move and when, how much existing paper to convert, how to handle paper that continues to flow in from vendors and customers, how to get employees onboard with the idea and trained in new systems, and how to simply keep doing business as usual during the conversion.

It is important to provide necessary organizational tools such as drawers, file cabinets, and desktop organizers to keep the workspace tidy and efficient. For those seeking a dynamic, cloud-powered workspace with real-time collaboration and advanced features, Microsoft 365 offers a compelling solution. How far back do you want to go in converting paper files? You might not want to send an email while you’re looking at your calendar, but that little icon at the bottom of the email field does provide a quick and useful way to tell people when you can meet. While you’re unlikely to have a completely paper-free office, electronic communication and other systems can eliminate much of it. Commit to going to a paperless office, and convince staff to go along with it by explaining the advantages for each of them individually, and as a group, and involving them in the process. Based on recommendations from experts and companies who have gone through the process, here are some basic steps for the transition process. A patient who arrives for an appointment types his or her name in a waiting room computer and puts a finger on a biometric reader. Less temporary paper. At dentist Kambiz Moin’s office in Manchester, N.H., not only are patient charts electronic, but also patient arrivals.